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TREASURER
2007-2009
Gannett, Lisa
Relevant ByLaws:
ARTICLE IV — OFFICERS
6. THE TREASURER.
The Treasurer is responsible for financial affairs of The Society, including
filing all necessary forms and reports with the Internal Revenue Service. The
Treasurer shall serve a term of two years and is eligible for re-election.
Duties:
- Collect all fees and payments
- Track transaction, processing, and service fees
- Balance Society accounts
- Create an annual report on Society's financial status
- Review meeting proposal budgets and meeting services contracts
- Coordinate membership services and dues payment with Secretary
ISHPSSB BIENNIAL BUDGET, 2004-05
BALANCE SHEET
| Income |
|
|
| |
Membership and Meeting |
69,206.16 |
| |
Subscriptions |
10,326.00 |
| |
Interest and dividend |
1,671.51 |
| |
Travel Donation |
765.00 |
| |
Credits and refunds |
2.60 |
| Total Income |
|
81,971.27 |
| |
|
|
| Expense |
|
|
| |
Secretary-Treasurer Office |
799.45 |
| |
Newsletter |
3,824.26 |
| |
Subscriptions |
5,056.00 |
| |
Bank fees |
3,418.88 |
| |
Graduate Student Travel |
12,749.04 |
| |
Off-season Meeting Support |
1,245.00 |
| |
Grene Prize |
513.98 |
| |
Refunds |
535.00 |
| |
Site Inspection (Guelph) |
414.24 |
| |
Meeting Expense |
39,993.88 |
| Total Expense |
|
68,549.73 |
| |
|
|
| Balance, 04-05 |
|
13,421.54 |
| |
|
|
| Retained Earnings |
|
35,401.49 |
| |
|
|
| Grand Total |
|
48,823.03 |
2002-03 ISHPSSB Budget
| Expense |
Budget |
Actual |
| Newsletter |
8,000 |
3,399.43 |
| Travel grants1 |
8,000 |
8,675.00 |
| Meeting Planning2 |
500 |
0.00 |
| Meeting expenses |
20,000 |
14,750.00 |
| Office support (sec./treas.) |
1,000 |
228.00 |
| Subscriptions3 |
7,500 |
2,870.20 |
| Bank Fees4 |
3,300 |
2,678.20 |
| Marjorie Grene Prize |
200 |
232.00 |
| TOTAL |
$48,500 |
$32,832.63 |
| |
|
|
| Income |
Budget |
Actual |
| Membership Dues |
14,000 |
13,750.00 |
| Meeting Income |
24,000 |
37,764.35 |
| Travel grants |
1,500 |
2,661.00 |
| Subscriptions |
7,500 |
2,870.20 |
| Membership Rental5 |
1,000 |
650.00 |
| Interest |
500 |
291.09 |
| TOTAL |
$48,500 |
$57,986.64 |
- Most travel grant money will come from the Society's general fund bank account. This account represents cash reserves and at present is about $20,000.
- Beginning with the 2002-2003 budget period, the Society proposes to provide $500 to support travel by the Society treasurer to negotiate financial arrangements at the upcoming site for the biennial meeting.
- Subscriptions are, in essence, a "pass through." That is, according to the terms of the agreement with several academic journals, the Society collects money for subscriptions and sends these funds to the publishing agency.
- As part of conducting business with bank cards, the Society incurs a cost slightly in excess of 3% per transaction. In addition, there is a monthly service fee, which covers the cost of the credit card equipment.
- The Society rents the membership list to other academic presses and other academic societies only. This rental is for the purposes of providing information to members about academic publications and related academic activities. The Society does not rent the membership list for any other purposes.
1997-1999 Treasurers' Report
ISHPSSB Biennial Report, 1997 (Oct)-1999
David Magnus, Treasurer
(submitted by Keith R. Benson)
| Beginning Bank Balance |
|
| LaSalle (1998) |
11,932.59 |
| Sea Island (Oct 1997) |
10,376.43 |
| TOTAL |
22,309.02 |
22,309.02 |
| |
|
| Income* |
|
| 1997 (Oct. to end of year) |
1,210.00 |
| 1998 |
4,680.00 |
| 1999 |
18,456.00 |
| TOTAL |
24,346.00 |
46,655.02 |
| |
|
| Expenses |
|
| Incorporation fees (1997-1999) |
75.00 |
| Newsletter (1998-two newsletters) |
2,417.16 |
| Newsletter (1999-one newsletter) |
2,723.47 |
| Office support |
300.88 |
| Advertising |
250.00 |
| Travel Grants |
10,400.00 |
| Oaxaca Meeting |
11,249.31 |
| Kluwer subscriptions |
480.00 |
| Banking expenses (1997) |
100.01 |
| Banking expenses (1998) |
590.27 |
| Banking expenses (1999) |
942.27 |
| Miscellaneous |
35.00 |
| TOTAL |
29,563.37 |
**17,091.65 |
| |
|
| Bank Balances as of 31 December 1999 |
|
| LaSalle |
8,692.59 |
| Sea Island |
7,823.06 |
| TOTAL |
**16,515.65 |
*Income totals are composite of all deposits. Details of deposits were not
available
**These totals represent a discrepancy of $576; i.e., ISHPSSB should have a bank
balance with $576 additional funds. The difference may be the result of
inadequate or unrecorded fund transfers related to the meeting in Oaxaca. It
does not, however, include the non-receivables from the Oaxaca meeting, totaling
$660.00.
2000-2001 Actual Budget (to June 2000)
Keith R. Benson, Treasurer
| Beginning Bank Balances* |
|
|
| LaSalle |
8,692.59 |
| Sea Island |
7,823.06 |
| TOTAL |
16,515.65 |
16,515.65 |
| |
| Expenses |
|
|
| Bank fees |
|
|
| LaSalle (to end of account) |
30.00 |
| Sea Island Jan 2000 |
36.00 |
| Sea Island Feb 2000 |
76.00 |
| Sea Island Mar 2000 |
36.00 |
| April 2000 |
36.00 |
| May 2000 |
36.00 |
| June 2000 |
97.48 |
| TOTAL |
347.48 |
16,168.17 |
| Kluwer |
|
|
| Feb 2000 |
430.00 |
| Mar 2000 |
380.00 |
| April 2000 |
240.00 |
| TOTAL |
1,050.00 |
15,118.17 |
| Newsletter |
|
|
| June 2000 |
133.44 |
| TOTAL |
133.44 |
14,984.73 |
| Office Expense |
|
|
| April 2000 |
173.71 |
| TOTAL |
173.71 |
14,811.02 |
| |
| Income |
|
|
|
| Membership Income |
|
|
| Jan 2000 |
145.00 |
| Feb 2000 |
400.00 |
| April 2000 |
235.00 |
| May 2000 |
2,186.00 |
| TOTAL |
2,966.00 |
17,777.02 |
| |
| Ending Bank Balance |
17,777.02 |
*Accounts merged as of 1 April 2000
ISHPSSB BUDGET, 2000-2001
Keith R. Benson, Treasurer
| Expense |
|
| Newsletter printing |
2,000.00 |
| Newsletter mailing |
1,800.00 |
| Meeting |
10,000.00 |
| Office support (sec'y/treas) |
1,000.00 |
| Bank fees |
1,200.00 |
| Travel grants |
11,000.00 |
| Subscriptions |
2,500.00 |
| Total Expense |
29,500.00 |
| |
|
| Income |
|
| Membership fees |
10,000.00 |
Meeting registration
and exhibits |
15,000.00 |
| Subscription rental |
250.00 |
| Membership donations |
1,000.00 |
| Interest |
750.00 |
| Subscriptions |
2,500.00 |
| |
|
| Total Income |
29,500.00 |
Treasurer's Report 1999
| Two years finances: |
|
| Income from dues: |
$11,000 to $12,000 |
| Income from donations: |
$2,000 |
| Total: |
$14,000 |
| Expenditures: |
$7-8,000 |
| Net gain: |
$5-7,000 |
Treasurer's Report
1 June 1995 - 31 May 31 1997
Ron Rainger, treasurer, reported that overall the organization is in a sound
financial condition. At the end of the last reporting period, 31 May 1995, the
closing total funds balance was $21,513.16. As of 31 May 1997, the closing total
funds balance was $19,954.86. Expenses exceeded income by approximately $1500,
due primarily to a significant reduction in income from member dues. Primary
disbursements were for printing, copying and mailing the newsletter; bank fees
for member dues paid by Visa or Mastercard; and student travel awards for the
1995 meeting. The primary source of income was member dues. Minimal
contributions were received from members for the student travel fund.
Contributions to support newsletter expenses were essentially nil. The
significant reductions in 1995-1997 income from all sources as compared with
1993-1995 income is a concern.
Treasurer's Report 1993-1995
The Society's funds increased by over $4000 during the period 5/12/93-5/31/95 to
a figure of $21,500. The organization is in a sound financial condition. As in
the past the largest portion of the income came from dues ($10,300). A refund
from the Brandeis meetings added $3700 and contributions to the travel fund were
$1800. Disbursements totalling $12,300 during this period included $3,400 for
newsletter mailing, $2,400 for printing the newsletter, and $3,300 for student
travel to the 1993 meetings.
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